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SOUTHEAST MICHIGAN

Experts Panel

Creating a panel of different community representatives to share their opinions on the future of urban green spaces, keeping an open dialogue throughout.

Summary Overview of the Engagement Tool/Innovation: 

Michigan company decided to provide support for local green spaces after years of industrialisation. This saw them set up a community advisory panel to help the company understand the needs of the local residents and help the company in making their practices and projects more beneficial to the community around them. 

Engaged the city government and community members through a series of meetings and presentations at various community groups and agencies, and through this process a structured vision for the park and associated green space was developed. 

The company had the community create signs which would inform people on the environmental history of the Rouge River as well as the social history of the area. 

Finally, the company also participated in community led green initiatives, and provided opportunities for area residents to participate in redevelopment plans. 

 

Role in decision-making: 

This tool took place over a few different stages of a project. First, was the setting up of the advisory board to understand the needs of local communities, and build future projects based off these needs, this stage took place before the start of any project. 

The next stage was the design stage, where the company kept an open dialogue with stakeholders in the form of meetings, where they began to structure the vision for a future park. 

Finally, they involved communities in the implementation, by having them work on different aspects of the project, such as finding ways to inform visitors about the local area. 

Stakeholders did not have the ultimate say on the project, however, they were provided with a prominent voice, and allowed to participate throughout most of the projects phases. 

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Consulting and reporting back to communities: connected with communities through a community advisory panel, which lets the public voice concerns, ideas, and work alongside the organisation on projects  

Building trust with communities: take part in local projects outside of the organisations normal workload, provide these projects with support and knowledge when needed, but take a back seat allowing the community to lead. 

Suitable for:  

This tool is suitable for community engagement. The tool is not designed for implementing new projects, instead its role is to ensure that local communities have a great say on what is being done, and how they wish to be involved in the future. 

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Tree Planting

HOW TO DO IT:

UGN would set up a panel made up of members from different local communities, ensuring that all groups are represented and have the opportunity to share their opinions. This panel would meet on a semi regular basis and UGN would update them on its projects and gather feedback, concerns, and ideas from those on the panel. 

Alongside this, UGN would hold public meetings, which will also provide updates on what it is doing and use it to organise involving the communities in the projects it is carrying out. 

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Format: 

In person – The panels and meetings would be carried out in person, however, there could be the option to do it online for those who are unable to attend. 

Groups who would benefit: 

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BME COMMUNITIES

UGN would ensure that there is equal representation on the panel who meet with them, this would mean that BME communities would be represented, and their voices heard. 

PEOPLE WITH DISABILITIES

As stated above, underrepresented groups would be included on the panel, this would apply to those with disabilities as well 

UGN will need to provide meeting places for both the panel and community meetings 

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Time will be needed to keep a regular dialogue open with communities, whether that be through the advisory panels, or regular meetings 

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Staff will need to attend the panels and meetings 

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Forest Trail

ADVANTAGES

  • Community engagement 

  • Relationship building  

  • Regular feedback 

  • Engages multiple communities 

  • Ensures voices of underrepresented groups are heard 

  • Would be an effective tool to use in Newcastle as UGN parks where development and industrialisation is happening around its parks such as at Hodgkin Park. 

CHALLENGES

  • Making sure that meetings are accessible to everyone  

  • Fitting the panel meeting time and date around those who attend might be difficult 

  • A longer-term engagement process that would require UGN to commit to. 

Other similar toolkits:

Community Engagement Toolkit by Urban Green Newcastle and Northumbria University Newcastle's Social Science Department. 

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